Introduction
Organizations invest significantly in fixed assets such as office furniture, heavy machinery, vehicles, and property. These assets play a vital role in driving revenue and serving customers, making careful management essential to business success.
In today’s fast-paced business environment, tracking fixed assets is crucial not only for financial organization but also to ensure smooth operations. From computers and equipment to vehicles and buildings, effective asset management can directly impact your bottom line.
Managing fixed assets—including equipment, vehicles, and IT hardware—can be challenging for businesses of all sizes. With rapid technological changes, lacking proper tools increases risks such as asset loss, inaccurate depreciation reporting, and time-consuming manual processes. For modern organizations aiming to streamline operations, ensure compliance, and improve decision-making, fixed asset management software is indispensable.
This comprehensive guide explores some of the leading fixed asset management software solutions, highlighting their key features, benefits, and unique advantages that support the decision-making process to choose the best fit for your business. Additionally, it covers the capabilities of fixed asset management solutions available in 2025 and essential criteria to consider when evaluating software options for your organization.
SAGE
SAGE Fixed Assets offers specialized fixed asset management functionality within Sage’s comprehensive business management software ecosystem. This software provides the flexibility to efficiently manage and optimize your fixed assets throughout their entire lifecycle.
It features a robust depreciation calculation engine and user-friendly reporting tools that streamline asset management and accounting across your organization. Key capabilities include detailed depreciation tracking, tax reporting and compliance tools, asset inventory management, barcode integration for physical tracking, seamless integration with other Sage accounting products, and customizable reporting options.
SAGE’s fixed asset software is organized into four core modules, providing full visibility and control over your fixed assets:
1. Depreciation – Offers flexible asset depreciation calculation and lifecycle management.
2. Planning – Enables control over fixed assets by monitoring project spending and comparing actual costs against original or revised budgets.
3. Tracking – Simplifies tracking of organizational assets. Updates in this module automatically reflect in the depreciation module, reducing manual entry and errors.
4. Reporting – Supports creation of various custom reports, with options for advanced formatting, charts, and graphs to enhance reporting capabilities.
Key Reasons to Consider: SAGE’s strength lies in its accounting-focused approach to asset management, with exceptional depreciation calculations and seamless integration with Sage’s accounting software, making it an ideal choice for finance teams and accounting professionals.
IBM Maximo
IBM Maximo Application Suite is a comprehensive asset lifecycle management solution designed to integrate maintenance, inspection, and reliability for critical assets and infrastructure using generative AI, advanced analytics, and the Internet of Things (IoT).
Originally developed by PSDI and later acquired by IBM, the platform has evolved into a robust solution that effectively manages complex assets and equipment with seamless AI and IoT integration.
Key features include AI-powered predictive maintenance, mobile access for field technicians, comprehensive work order management, detailed asset lifecycle tracking, real-time monitoring via IoT, and strong regulatory compliance capabilities. Its predictive maintenance tools help organizations identify potential failures days or even weeks before they occur, reducing unplanned downtime.
Key Reasons to Consider: IBM Maximo’s standout feature is its AI-driven predictive maintenance powered by IBM Watson, enabling organizations to shift from reactive to predictive maintenance models, thereby significantly minimizing downtime and extending asset lifespans.
Oracle NetSuite
NetSuite Fixed Assets Management offers automated handling of fixed asset acquisition, depreciation, revaluation, retirement, as well as maintenance scheduling and insurance tracking.
Key benefits include comprehensive asset lifecycle management, automated depreciation calculations, and built-in compliance with accounting standards, providing real-time visibility into asset status. Integrated within the broader NetSuite ERP ecosystem, the solution leverages extensive data across multiple functional areas. It also features customizable reporting and dashboards to support insights and decision-making.
This solution is especially beneficial for growing mid-market companies in sectors such as wholesale distribution, retail, professional services, and light manufacturing. Recent updates have enhanced automation and expanded reporting capabilities, improving financial compliance.
Key Reasons to Consider: NetSuite’s integration eliminates data silos between asset management and financial systems, reducing reconciliation efforts and enhancing data accuracy. Finance teams appreciate the automated depreciation calculations that directly update financial statements without manual input. This platform is ideal for organizations aiming to unify their business systems under one solution instead of managing multiple specialized applications.
Moresco
Moresco delivers a robust fixed asset management solution designed for industries such as Manufacturing, Mining, Energy, and Chemicals. It supports the entire asset lifecycle—from acquisition through retirement—using AI-driven data governance to keep asset information accurate, current, and fully integrated with other enterprise systems.
The platform offers automated management of asset
acquisition, depreciation, revaluation, and
retirement processes. It also incorporates
maintenance schedules, insurance details, and
provides real-time visibility into asset status,
enabling organizations to efficiently manage their
fixed assets.
With its advanced AI and data enrichment features,
Moresco improves asset reliability, reduces
downtime, and simplifies compliance management. This
solution is particularly beneficial for large
enterprises with complex asset portfolios.
Moresco enhances data accuracy by automatically
linking asset records with related information such
as Bills of Materials (BOM) and MRO data, breaking
down data silos and improving integration between
financial and operational systems to streamline
workflows and promote team collaboration.
Why Choose Moresco: The platform automates critical asset management tasks like depreciation and retirement tracking while ensuring compliance with accounting standards. Integration with existing ERP systems reduces reconciliation workload and boosts data accuracy.
Organizations looking to unify asset data across multiple departments will find Moresco’ centralized platform invaluable, as it increases visibility, minimizes manual errors, and supports informed, strategic decision-making for sustainable asset management.
Asset Panda
Asset Panda is a highly customizable, no-code asset tracking platform that empowers organizations to tailor the system without needing developer support. It serves industries like education, healthcare, construction, and hospitality. Its user-friendly design makes it ideal for organizations lacking dedicated IT resources for system management. Businesses with evolving asset management requirements value its flexibility to adapt as processes grow.
Recent enhancements include advanced workflow automation, improved mobile functionality, and expanded API capabilities for smooth integration with other business systems, all while retaining its intuitive no-code customization.
The platform supports mobile asset management through native apps featuring offline access and built-in barcode scanning. Its custom actions engine enables automated responses triggered by specific asset conditions or events.
Additionally, Asset Panda offers a reservation system for asset check-ins and check-outs, complete with approval workflows and scheduling. Customizable notifications provide automatic alerts based on set triggers, while flexible asset grouping supports unlimited hierarchical categorization.
Key Reasons to Consider: Asset Panda stands out by enabling on-the-go workflows via mobile asset tracking with integrated barcode technology, tracking asset status, location, and condition to boost accountability and operational efficiency.
Its accessibility suits organizations without dedicated IT administration, and its adaptability supports businesses as their asset management processes evolve.
SAP EAM
SAP Enterprise Asset Management (EAM) represents a premium enterprise-grade solution fully integrated within SAP’s business suite. It is designed for organizations managing large and complex asset portfolios in asset-intensive sectors such as utilities, oil and gas, manufacturing, and transportation.
As part of the SAP S/4HANA ecosystem, this solution enables organizations to operate within a unified environment, seamlessly connecting asset management with finance, procurement, human resources, and supply chain operations. Recent enhancements have strengthened its intelligent features through machine learning, alongside improved mobile and Internet of Things (IoT) integration capabilities.
SAP EAM delivers comprehensive asset lifecycle management, covering every phase from planning through to retirement. It includes specialized support for linear assets such as roads and pipelines, and integrates with financial modules to link maintenance activities directly to their financial impact.
The platform features resource planning tools for workforce scheduling and capacity management, while its advanced work order management supports multi-level planning of materials and resources. Refurbishment management facilitates tracking and scheduling major overhauls, and predictive asset analytics harness machine learning to anticipate and prevent failures.
Complex equipment relationships are modeled via technical object hierarchies, and mobile workforce management capabilities ensure efficient work execution. The system also provides robust analytics and business intelligence for detailed asset performance reporting.
Key Reasons to Consider: SAP EAM is particularly suited for large enterprises with complex asset portfolios, especially those already invested in SAP solutions. Its integration across financial and procurement functions offers a holistic view of asset economics throughout their lifecycle.
Organizations with intricate maintenance needs benefit from its resource optimization tools, while multinational companies value its global reach with options for local customization. The software also supports enterprise-level governance and compliance, maintaining flexibility to meet operational demands.
Revnue
Revnue represents a next-generation asset management platform that emphasizes contract-centric management of both digital and physical assets. Established in 2020, it offers a fresh perspective by focusing on contractual obligations, renewals, and vendor relationships. This makes it especially useful for organizations overseeing extensive software licenses, subscriptions, and technology assets.
As a cloud-native solution, Revnue harnesses AI for contract analysis and asset discovery, setting it apart from traditional fixed asset management tools. Recent updates have enhanced its AI-driven automatic contract classification and obligation extraction, along with broader integration capabilities.
The platform features AI-powered contract analysis that extracts critical terms and obligations, alongside a centralized digital asset repository specifically for software licenses. It supports proactive renewal management, maps contract-asset relationships, and tracks vendor performance effectively.
Additionally, the cost allocation engine manages asset cost distribution, while license compliance monitoring ensures adherence to agreements. Revnue also streamlines contract approvals, securely stores asset-related documents, and provides cost optimization insights to identify underutilized assets.
Key Reasons to Consider: Revnue is an excellent fit for organizations managing large digital asset portfolios and complex vendor ecosystems. Its contract-centered approach helps prevent costly oversights such as missed renewals, enabling customers to save 15-30% on software and subscription expenses. The platform addresses SaaS sprawl by delivering comprehensive visibility into all digital services and is particularly beneficial for businesses managing both cloud-based and traditional physical assets during digital transformation initiatives.
EPTURA
Eptura Asset Management delivers a comprehensive platform that uniquely merges traditional asset management with workplace management. Formed in 2021 through the merger of iOffice and SpaceIQ, Eptura has become a leader in integrated workplace and asset management—an essential solution for organizations managing corporate real estate, company assets, and facilities within today’s hybrid work environments.
The platform helps organizations tackle modern challenges such as managing assets amid fluctuating workplace conditions, including varying space utilization, employee mobility, and asset distribution.
By combining insights into physical assets and their consumption within workplace scenarios, Eptura provides valuable data to optimize asset use and maximize space efficiency.
Eptura integrates space and asset management, delivering real-time analytics on workplace utilization connected with asset information. Features include support for hot-desking, flexible workspace allocation, visitor management with asset access control, and environmental monitoring through air quality and occupancy sensors—enhancing the overall workplace experience.
Key Reasons to Consider: This platform is particularly effective in environments where asset use closely aligns with space usage patterns, such as corporate offices, coworking spaces, and educational institutions.
Its unified approach eliminates the need for separate space and asset management systems, offering consolidated insights that boost operational efficiency while improving employee experience.
Flowkeep
Flowkeep is a modern evolution of traditional enterprise maintenance systems. Founded in 2016, it was designed as a mobile-first platform specifically for maintenance teams working in the field. Flowkeep offers a simple yet powerful alternative to complex enterprise solutions, serving industries like manufacturing, property management, hospitality, and education.
From the start, Flowkeep focused on delivering an intuitive user experience without compromising on robust features. In 2022, the platform enhanced its preventive maintenance capabilities and introduced expanded analytics to track maintenance effectiveness metrics such as mean time between failures (MTBF) and overall equipment effectiveness (OEE).
Flowkeep includes mobile apps for technicians, enabling real-time updates and streamlined communication. Non-maintenance staff can submit requests through a dedicated portal, while preventive maintenance schedules can be managed via calendar and meter-based systems. Digital work orders provide instant status updates, inventory tracking includes automatic reordering, and asset histories are available on timelines. Quick access to asset information is facilitated by QR and barcode scanning. Customizable dashboards display real-time KPIs, and collaboration tools allow for file sharing and commenting. Vendor management features help monitor contractors and service relationships.
Key Reasons to Consider: Flowkeep is particularly well-suited for organizations struggling with technician adoption of traditional systems. Its user-friendly interface drives engagement, with adoption rates 40-60% higher than older platforms.
The platform is ideal for environments where technicians need fast access to information across multiple locations, and the work request portal improves communication between maintenance and other departments. For organizations transitioning from paper-based or basic systems, Flowkeep offers a simpler implementation path compared to more complex enterprise solutions.
AssetWorks
AssetWorks delivers specialized asset management solutions, with particular expertise in fleet management, real estate and facilities management, and public sector applications. Rather than using a one-size-fits-all model, AssetWorks offers tailored solutions to meet the unique requirements of different asset classes and industries. This approach is especially beneficial for government agencies, educational institutions, and organizations managing complex and diverse asset inventories.
Originating from fleet management, the platform has expanded its capabilities to cover nearly all types of assets, while maintaining deep specialization in key areas. Recent upgrades have enhanced its mobile functionality and strengthened analytical tools for capital planning and lifecycle cost management.
AssetWorks provides end-to-end management of fleets, facilities, and assets, tracking the lifecycle of vehicles, equipment, and buildings. Key features include fuel management, real property tracking, lease management, and capital planning for asset replacements.
The system supports regulatory compliance and streamlines work order execution. With industry-specific KPIs, GIS integration for visualizing assets, and resource utilization analysis, it helps optimize asset performance and identify underused resources.
Key Reasons to Consider: AssetWorks is well-suited for organizations handling diverse asset portfolios, particularly in the public sector. Its specialized fleet and facilities management capabilities address complex asset requirements more effectively than general-purpose solutions.
Government agencies benefit from its procurement and reporting support, while educational institutions gain value managing assets across multiple campuses and maintaining grant compliance. Organizations with specialized transportation or facilities assets also find its tailored features advantageous.
AssetCloud
AssetCloud offers comprehensive fixed asset tracking with a strong focus on physical inventory control and accountability. Developed by Wasp Barcode Technologies, the platform leverages extensive expertise in barcode and RFID technologies to ensure precise asset tracking. It is available as both a cloud-based and on-premises solution, serving sectors such as education, government, healthcare, and manufacturing.
Recent enhancements have boosted mobile functionality and expanded API capabilities for seamless integration with enterprise systems. Notably, the latest update improved RFID support, enabling efficient bulk scanning and automated inventory verification.
AssetCloud supports advanced asset management features, including 1D/2D barcodes, QR codes, and RFID integration. It offers check-in/check-out capabilities, custody tracking for sensitive assets, and maintenance scheduling through calendar- and usage-based plans.
The system features customizable audit workflows and mobile inventory management for real-time updates. Asset analytics provide valuable insights into usage and utilization, while flexible custom fields accommodate specific asset data requirements. Additionally, it supports multiple depreciation methods and comprehensive reporting.
Key Reasons to Consider: AssetCloud is well-suited for organizations prioritizing precise asset tracking and custody management. It is especially popular among educational institutions, government agencies, and healthcare providers due to its effective check-in/check-out system for shared equipment.
With robust barcode and RFID capabilities, it excels in environments requiring frequent inventories and strict custody controls. Its bulk processing and streamlined audit workflows make it ideal for managing large volumes of similar assets like IT equipment, tools, or educational materials.
WRIKE
Wrike takes a unique approach to asset management by focusing on projects and workflows rather than traditional fixed asset tracking. Originally built as a project management tool, Wrike now offers powerful digital asset management features that are especially valuable to marketing teams, creative departments, and organizations handling substantial intellectual property.
The platform excels at managing assets within the context of the work they support, with strong capabilities in version control, approval workflows, and collaborative asset development. Recent updates have enhanced its AI-driven asset tagging and classification, along with deeper integration with creative software like Adobe Creative Cloud.
Wrike organizes assets around supporting projects and simplifies collaboration for creation, review, and approval. It offers version control, a searchable digital asset library, and brand compliance tools to maintain consistency.
The platform also includes creative request management for intake and prioritization, automated review workflows for feedback and approvals, customizable request forms to capture asset requirements, and resource management to align workloads with available creative staff. Additionally, it integrates marketing campaigns by linking assets directly to initiatives.
Key Reasons to Consider: Wrike is ideal for organizations that develop and manage digital assets, especially marketing teams and creative agencies. It effectively manages the entire lifecycle of brand assets and marketing materials, streamlining approval processes, version control, and collaboration to boost efficiency for teams working internally or with external partners.
Fracttal One
Fracctal One
offers an
integrated asset management
approach
focused on
industrial equipment, maintenance
improvement and
operational safety.
This
complete
solution
is
built
uniquely
for
asset–heavy
industrial
companies
such
as
manufacturing,
oil and
gas,
utilities,
and
mines,
it
brings
together
computerized
maintenance
management
system
(CMMS)
functionality
with
risk–based
inspection, and
safety
compliance
capabilities.
Its
recent
updates have
increased its
predictive maintenance
functionality
through IoT
sensors
for
increased
data, and machine
learning to
predict
failure. The
application‘s
enhancements
have also
improved
the mobile
functionality
and
ability for
field technicians
to
utilize in
challenging industrial
conditions.
The platform incorporates risk-based inspections to prioritize maintenance activities according to asset criticality and condition, alongside reliability-centered maintenance to enhance equipment dependability. It links asset status to safety protocols, manages compliance documentation, and monitors real-time equipment health through IoT sensors.
Failure mode analysis helps detect potential equipment failures, while work permit management ensures adherence to safety procedures. Mobile inspections facilitate structured data collection, and comprehensive equipment history tracking maintains detailed records. Additionally, spare parts optimization supports inventory management based on criticality and lead times.
Key Reasons to Consider:
Fracctal One is well-suited for asset-intensive sectors where equipment reliability is critical for safety and production. Its risk-based methodology prioritizes maintenance to maximize operational reliability while seamlessly integrating safety protocols to ensure compliance.
Organizations managing aging infrastructure gain from its resource optimization that focuses on equipment criticality and condition, making it particularly valuable in settings where unexpected downtime can have significant financial or safety consequences.
Conclusion
The fixed asset management platform landscape
includes a wide range of solutions designed to meet
specific organizational needs, industry demands, and
strategic goals. Success lies in choosing a platform
that not only fits your organization’s current
requirements but also offers flexibility to support
future growth and change.
The asset management platform market is evolving
rapidly due to several key trends. Digital
transformation is accelerating as organizations
adopt a digital-first mindset, managing hybrid
portfolios that combine digital and physical assets,
software licenses, and cloud services.
Leading platforms such as Revnue and Eptura are
creating solutions that handle both physical and
digital asset management. Predictive maintenance is
advancing, with artificial intelligence (AI) and
machine learning moving from experimental stages to
essential functions, as seen in platforms like IBM
Maximo and Fracctal One, which report 20-30%
reductions in maintenance costs and longer asset
lifecycles.
Integration-first architecture is essential because
modern organizations operate within complex
technology ecosystems where seamless data flow
between systems is critical. Examples include
NetSuite’s ERP system integration and SAP’s
unification of its entire business suite into a
single cohesive experience, effectively eliminating
data silos.
The mobile-first design approach has heightened user
expectations for asset management systems. Platforms
like Flowkeep report that 40-60% more users engage
with their mobile-first solutions compared to
traditional enterprise systems, underscoring the
importance of evaluating platforms based on user
experience and usability rather than technology
features alone.
Organizations that achieve the greatest success with
asset management platforms treat these tools as
strategic enablers for data-driven decision making,
operational excellence, and gaining a competitive
edge. By selecting platforms aligned with strategic
goals and applying effective change management,
organizations can transform asset management from a
routine task into a powerful business capability.
As the market progresses toward more advanced, AI-driven, and seamlessly integrated solutions, organizations that carefully choose their platforms now set themselves up for lasting competitive advantage by enhancing asset utilization, optimizing maintenance, and gaining strategic insight into both physical and digital assets that fuel business value.
